Our business receives, uses, and stores information about a range of data subjects, including students and general enquiries. This policy sets out how we ensure that this information is processed lawfully and appropriately, in line with the requirements of the Data Protection Act 2018 and the General Data Protection Regulation (collectively referred to as the ‘Data Protection Requirements’).
We respect your privacy and take our data protection duties seriously. We will not sell or otherwise transfer your information to third parties for marketing purposes without your explicit consent.
About This Policy
Classical Yoga UK is responsible for ensuring compliance with the Data Protection Requirements and with this policy. Any questions about the operation of this policy or any concerns that the policy has not been followed should be referred in the first instance to your usual contact with us by emailing firstname.lastname@example.org
What is Personal Data?
Personal data means data (whether stored electronically or paper based) relating to a living individual who can be identified directly or indirectly from that data (or from that data and other information in our possession).
Processing is any activity that involves use of personal data. It includes obtaining, recording, holding or transferring data; organising, amending, retrieving, using, disclosing, erasing or destroying it.
Data we hold about you
We hold your name, email address, location and records of workshop attendance on our mailing list, in order to communicate with you regarding our events. You have given these details to us when you signed up to our mailing list or booked to attend a workshop.
Keeping your data safe
Your data is stored digitally and protected by a firewall & network security, anti-virus software and other safeguards. Only our tutors have access to your personal records.
Keeping your data confidential
If we believe your details have been compromised (eg through a data breach) in anyway we will inform as soon as possible of becoming aware of this.
Passing your data to others
We have never, and will never, give or sell your details to a third party.
Fair and Lawful Processing
The Data Protection Requirements are intended to ensure the processing of personal data is done fairly and without adversely affecting the rights of the individual. In accordance with the Data Protection Requirements, we will only process personal data where it is required for the following lawful purposes: where the processing is necessary for performing a contract with the individual, for compliance with a legal obligation, in the legitimate interests of the business, or where the individual has given their consent.
Processing for Limited Purposes
We have in place detailed policies and procedures for all categories of data subjects. These will be kept up to date with all Data Protection requirements and are available to data subjects upon request.
We will ensure that personal data we hold is accurate and kept up to date. We will check the accuracy of any personal data at the point of collection and at regular intervals afterwards. We will take all reasonable steps to amend or destroy inaccurate or out-of-date data.
If your data is inaccurate contact email@example.com and we will amend it.
We will not keep personal data longer than is necessary for the purpose or purposes for which it was collected. We will take all reasonable steps to destroy, or erase from our systems, all data no longer required.
Processing in line with Data Subject’s Rights
We will process all personal data in line with data subjects’ rights, in particular their rights to:
• Confirmation as to whether or not personal data concerning the individual is being processed.
• Request access to any data held about them.
• Request rectification, erasure or restriction on processing of their personal data.
• Lodge a complaint with a supervisory authority.
Data Security - Keeping your data safe
Your data is stored digitally and we take appropriate and adequate security measures against unlawful or unauthorised processing of personal data, and against the accidental or unlawful destruction, damage, loss, alteration, unauthorised disclosure of or access to personal data transmitted, stored or otherwise processed.
We have in place industry-standard procedures and technologies to maintain the security of all personal data from the point of the determination of the means for processing and point of data collection to the point of destruction. Additionally, we use a secure connection when collecting personal financial information from you, which conforms to PCI standards. All forms which request credit card or bank details use the SSL (Secure Sockets Layer) protocol for encryption.
We only allow our tutors access to your personal records.
Your rights over your data
At any time you have the right to withdraw your consent, ask us to remove your data from our system, to unsubscribe from our mailing list or ask us not to contact you by emailing firstname.lastname@example.org We will act on your request and confirm with you that this has happened.
Changes to this Policy